From Five Desks to Forty With ROC Tote & Go’s Office Moving Totes

An office move can look manageable on paper until someone has to account for everything inside the desks, supply cabinets, storage rooms, and shared spaces. Even a five-person workplace has belongings that need to reach the right people and the right locations, and those requirements multiply as the office grows.

ROC Tote & Go provides Rochester-area businesses with reusable moving totes and dollies for office relocations, with rental packages designed for workplaces ranging from five to forty desks. The family-run business delivers clean equipment, includes labels and zip ties for organizing belongings, and collects the empty totes after the move.

Give Every Desk a Destination Before Packing Begins

The easiest office belongings to account for are usually the ones sitting in plain sight. Computers, desk accessories, paperwork, and personal items are visible, while supplies tucked into shared cabinets and storage areas are easier to overlook during the initial planning.

A useful starting point is to organize the packing around the new workplace. Each employee’s belongings should have an identifiable destination, and shared supplies should be grouped according to where they’ll be needed after the move.

ROC Tote & Go includes one label per tote, making it possible to identify an employee, department, or destination before the container leaves the old office. That information can guide the person moving the equipment and the person unpacking it at the other end.

For example, a label identifying an employee and their new office gives the packed belongings an intended destination. Shared supplies can be labeled for the reception area, break room, or relevant department instead of being left among containers that look identical from the outside.

The red totes provide a consistent packing format, while the labels preserve the differences between their contents. As the number of employees increases, that organization becomes increasingly useful for keeping the relocation coordinated.

Match the Rental Package to Your Office Size

A five-desk office and a forty-desk workplace have different equipment requirements. ROC Tote & Go addresses that difference through three commercial rental packages, each with a published tote quantity, included dollies, and a flat rate for two weeks.

The package ranges give office managers a practical starting point without requiring them to calculate a rental from individual containers. Applicable tax, the refundable deposit, optional extras, and any out-of-zone delivery charges are separate.

The company recommends allowing approximately three to five totes per desk, with additional capacity for employees who handle substantial paper files. Shared areas also need attention, particularly the office kitchen, supply room, and IT closet.

Those estimates become useful when translating the office inventory into an actual rental decision. A workplace with twenty relatively uncluttered desks may have different requirements from one with the same number of employees and several storage rooms filled with supplies and archived paperwork.

Additional totes are available for $4 each for the standard two-week period, while an extra dolly costs $14. Offices requiring more than the largest published package can contact ROC Tote & Go about a larger arrangement, including the possibility of moving in phases by floor or department.

Keep Workplace Belongings Identifiable and Ready to Move

Packing equipment needs to support the way an office operates. An employee’s desk contents, shared stationery, and departmental paperwork may all be moving to the same building, but they shouldn’t lose their identities along the way.

ROC Tote & Go’s red totes have attached lids and come with zip ties that can be threaded through the lid closures. Employees can close their packed containers and use the labels to identify their contents and intended destinations.

The zip ties also provide visible evidence if a closed tote has been opened. That feature can be useful for organizing workplace belongings, although sensitive records and valuable equipment should still follow the business’s own handling and security procedures.

Each tote measures 27 × 17 × 12 inches and has a maximum weight limit of 50 pounds. Employees can use the consistent container size to organize suitable office belongings while keeping heavier contents within the published limit.

The included dollies make another part of the move more manageable. ROC Tote & Go’s totes are designed to stack four high on a dolly, allowing multiple packed containers to be moved through suitable hallways and elevators.

For an office with several departments, the equipment supports a straightforward progression: pack the belongings, label the destination, move the containers, and place them in the appropriate workspace. Everyone involved can follow the same organizational approach without needing to identify the contents of every closed tote.

Arrange Delivery Around the Workplace Schedule

Finding time to prepare for a move can be difficult when employees are still using the office. Desks and shared spaces may need to remain functional until the relocation approaches, leaving a limited window for packing and moving equipment.

ROC Tote & Go offers two-hour delivery windows during weekday evenings and weekends. These options give office managers room to coordinate the arrival of rental equipment with staff availability and building access.

When booking, provide the relevant delivery and pickup addresses along with details about loading docks, elevators, and access to the building. That information helps the company plan the equipment delivery around the physical requirements of the workplace.

The standard rental lasts 14 days, allowing time for packing before the move and unpacking afterward. Additional weeks are available at package-specific rates when the company’s fleet availability permits.

An office manager can use that rental period to establish a packing schedule. Employees might begin with belongings they use less frequently, then pack their everyday desk contents closer to the relocation date.

For a larger workplace, departments may need different packing windows. The rental equipment can support that coordination while the business determines its own staffing, transportation, and relocation arrangements.

Return the Equipment After the New Office Takes Shape

Getting everything into the new building is only part of an office relocation. Employees still need to unpack their belongings, shared supplies need to reach their intended spaces, and the workplace has to be arranged for regular use.

Because the totes are labeled, unpacking can begin with containers already assigned to their destinations. Employees can empty their own desk totes while designated staff organize the shared items.

Once the equipment is empty, ROC Tote & Go collects the totes and dollies from the pickup address specified in the booking. The containers need to be wiped out and stacked together in an accessible place for collection.

This arrangement gives the office a defined end to its packing-equipment rental. Instead of setting aside workplace storage for empty moving containers, the business can return them through the service it already arranged.

Free delivery and pickup apply within ROC Tote & Go’s published 20-mile service zone around Greece, NY, which includes Rochester and nearby communities. The company also serves certain locations beyond that zone with applicable mileage charges.

For the person coordinating the move, the combination of package-based equipment, delivery arrangements, and collection provides a practical structure for one significant part of the relocation. The workplace can concentrate on preparing and settling into its new space while ROC Tote & Go handles the rental equipment.

Frequently Asked Questions

Which ROC Tote & Go package is suitable for an office with five to ten desks?

ROC Tote & Go offers the Office Compact package for workplaces with approximately five to ten desks. The two-week rental costs $149 and includes 30 red moving totes, one dolly, labels, zip ties, and delivery and pickup within the free service zone.

Can employees label their own moving totes?

Yes, ROC Tote & Go includes one label per tote so employees can identify their belongings by name, department, or destination. Labels can also be used for shared supplies that need to reach a specific area of the new workplace.

Can ROC Tote & Go deliver office moving totes outside regular business hours?

Yes, ROC Tote & Go offers delivery during weekday evenings and weekends, using two-hour delivery windows. Office managers should include relevant building access, loading dock, and elevator information when submitting a booking request.

What if our office needs more than 100 moving totes?

ROC Tote & Go considers larger commercial rental requirements beyond its standard Office Medium package of 100 totes. Businesses can contact the company about additional equipment and possible phased arrangements for moves involving multiple floors or departments.

Get Your Office Move Organized With ROC Tote & Go

The number of desks may determine where you begin, but an organized office relocation also depends on accounting for shared belongings, identifying destinations, and having suitable equipment available when employees are ready to pack. ROC Tote & Go brings those requirements together through its commercial rental packages, included moving accessories, and arranged equipment collection.

Match your workplace to one of ROC Tote & Go’s office moving tote packages and request a delivery date that fits your relocation schedule.